Printing Financial Reports for Funds

In Sierra, you can create and print financial reports for individual funds and for groups of funds. The reports are current as of the last posting.

A report for an individual fund includes data for appropriation, expenditure, encumbrance, and free balance. The report for a group of funds includes data for appropriations, expenditures, encumbrances, free balances, cash balances, and percent spent (i.e., percentage of spent appropriations; expenditures plus encumbrances equals spent). If you choose to create a report for a group of funds, you can specify the level of hierarchical detail that appears in the report.

For instructions on creating financial reports, see:

Printing a Financial Report for an Individual Fund

To generate a financial report for one fund:

  1. Choose Funds from the Function list.
  2. In the Funds tree, expand the folder (and the subsequent sub-folders) where the fund you want to use for the report is located.
  3. Select the individual fund in the Funds tree.
  4. Select the Report tab. The fund's financial status report displays.
  5. To print the report, choose Print from the toolbar.

Printing a Financial Report for a Group of Funds

  1. Choose Funds from the Function list.
  2. From the Hierarchies or Old Hierarchies folder in the Funds tree, select the sub-folder for the group of funds on which you want to report.
  3. Select the Report tab.
  4. By default, the Detail report option is selected. This will create a detailed report for every hierarchical level of funds in the sub-folder you have selected.

If you want to limit the report to fewer hierarchical levels, uncheck Detail report and enter the Number of Levels you want reported.

  1. Enter a title for the report in Report Header.
  2. To display the financial report, choose Start. The results appear in the ACCOUNTING REPORT table.
  3. To print the financial report, choose Print from the toolbar.