Interlibrary Loan Reports

Interlibrary loan reports help you notify patrons when their ILL items have arrived, and track ILL statistics. To access these reports, select Utilities, Reports and Notices from the Polaris Shortcut bar, and select ILL in the Polaris Reports dialog box.

• ILL Held Items - Lists all the held items obtained through interlibrary loan that are awaiting pickup by patrons; includes information about the items and patrons. You may find it useful to run this report daily, so you can contact the patrons waiting for the items. The report is sorted by organization (pick-up library) and ILL Request ID number. You can filter the report by organization (pick-up library).
• ILL Request Statistics - For a specified date range, identifies how many interlibrary loan requests have been created for each patron code. The report is sorted by organization (pick-up library) and patron code. You can filter the report by organization (pick-up library).
• ILL Request Statistics by Workstation - Tracks how many interlibrary loan requests were placed at each workstation during a specified time period. The report is sorted by organization (pick-up library) and workstation. You can filter the report by pick-up organization.

• Unclaimed ILL Items - Lists the unclaimed ILL items with a HoldTillDate less than the date on which the report was generated. Select one or more branches or select <All> from the Organizations drop-down list.The report is sorted and grouped in tables by the pickup branch. Each table is headed by Pickup Branch: [branch name], and within each table the data appears in the following columns, sorted by the patron name:

  • Patron Name
  • Call Number
  • Title
  • Patron Address
  • Patron Phone
  • Held Date
  • Held Until