Circulating Reserved Items

Reserve items may circulate like any other items, but their loan period and fine rates are generally adjusted.  For example, a book that normally circulates for two weeks might be limited to three hours or overnight when placed on reserve. The Reserve Item view of the item record shows the reserve circulation settings.

Reserve Item Check-Out

You check out reserve items following the same general procedures as for any other check-out operation (see Check-Out and Renewal). When a reserve item is checked out, the transaction is recorded in the circulation counters in the Reserve Item view of the item record, as well as the circulation counters in the primary item record.

The following special situations may apply to reserve items:

• An item is on reserve for more than one course - When you check out an item that is on reserve for more than one course, a dialog box displays. Select the course for which the item is being checked out, and click OK. It is possible to choose No course. In this case, the reserve item circulation settings still govern the due date calculation, and the item counts toward the total number of reserved items a patron may check out, but the transaction is not added to the reserve item’s circulation statistics.
• An item is limited to library use - If the reserve item is limited to in-library use only, a message warns you that the item should not leave the library.
• Patron block on reserve items - A block message may appear if the patron has exceeded the limit on the number of reserved items that can be checked out. This limit is set in Polaris Administration.

Reserve Item Check-In

You check in reserve items following the same general procedures as for any other check-in operation. See Check-In. During check-in, if an item has a reserve status of On Reserve or Permanent Reserve, a message informs you what course the item is reserved for, so that you can put it aside for proper shelving.

Offline Circulation for Reserve Items

For offline circulation, the following special situations apply to reserve items:

• Circulation statistics - If a reserve item is on reserve for more than one course, the check-out is recorded with the first course to which the item is linked. A message is written to the log file during upload.
• An item is limited to library use - When a reserve item is checked out offline, but the item is limited to in-library use only, a message is written to the log file during upload.
• Patron block on reserve items - When a reserve item is checked out offline, but the patron has exceeded the limit on the number of reserved items that can be checked out, a message is written to the log file during upload.
• Check-in - When a reserve item is checked in using offline mode, a message is written to the log file during upload that identifies the item as a reserve item.

Self-Check Circulation for Reserve Items

For self-check circulation, the following special situations apply to reserve items:

• An item is linked to more than one course - If a reserve item is on reserve for more than one course, the check-out is blocked. A message refers the patron to the staff circulation desk for check-out.
• An item is limited to library use - When a reserve item is limited to in-library use only, the check-out is blocked.
• Patron block on reserve items - If the patron has exceeded the limit on the number of reserved items that can be checked out, the check-out is blocked.