Replicate fiscal year - checklist

Replicate fiscal year checklist

The following is an overview of the steps to replicate the fiscal year’s fund hierarchy:

• Perform a database backup prior to running the rollover process. It is also recommended that the rollover be performed at a time the library is not operational so that the library can restore from the backup if necessary, make changes to the fiscal year rollover settings, and re-run the rollover.
• Run the Fiscal Year/Fund Balances Report - Select Run pre-processing reports from the Fiscal Year Rollover Utility. It shows the current state of the fund balances to be rolled over.

Tip:
For more information on these reports, see Fiscal Year Rollover Reports

• Run the Fiscal Year Rollover utility.
• Review the newly created Fiscal Year(s) and Fund records in the Fiscal Year and Fund explorers. See if fund names need to be changed to reflect the new fiscal year.
• Rename the new fiscal year to distinguish it from the old fiscal year.

Note:
If your library does EDI ordering and has a default fund selected in the EDI Invoice Defaults profile, the fund is not replaced by the new fund because the library can still expend from the old fund. The new fund can be selected at any time after the replication.