Undo the Invoice Payment

If you paid an invoice in error, you can undo the payment, which reverses the expenditures in any linked funds, and re-encumbers the amounts (if the invoice line item segment is linked to a purchase order line item segment. You can repay the invoice after making corrections, and generate a new voucher for the correct payment.

To undo an invoice payment.

1. Open the Invoice workform for the paid invoice.
2. Select Undo Payment, click , or press the shortcut key combination Alt+T+N.

Tip:
If a fund for any of the invoice line item segments or a header fund is closed, a message tells you that transactions cannot be posted against closed funds. If another user has the fund record or any line items open, a message tells you that the action will be canceled.

The following message appears: You have chosen to undo payment against this invoice. All linked fund transactions will be reversed and the invoice re-opened. Continue? If you click Yes to continue, the undo payment process begins.

For every invoice line item segment in the invoice and any header charges, the following transactions are posted in the linked fund:

• Unexpend - The transaction type is unexpend, and the note identifies the line item and segment payment that was reversed: Line [x], Seg [y] payment was reversed. For unexpend transactions for header charges, the note indicates the type of header charge: Invoice header charges: [type of charge]
• Encumbrance - If there is a linked purchase order line item segment, the fund amount is re-encumbered.