Distribute Credits/Discounts on a Prepaid Invoice

To distribute credits or discounts among line item segments on a prepaid invoice.

  1. Open the Invoice workform for the prepaid invoice.
  2. Select Tools > Distribute Credits/Discounts from the menu bar.

    3. The Distribute Credits/Discounts dialog box appears.

  3. Select one of the following credit/discount types:
    • Credit/Discounts($) to distribute a credit or discount dollar amount, and go to step 4.
    • Discount (%) to distribute a discount rate across all segments equally, and go to step 6.

    4. Note:
    If you choose to distribute a discount percentage, the options under Action and Distribute are unavailable. Simply type any notes you want to include, type the percentage amount, and click OK.

  4. If you selected Credit/Discounts($) in the previous step, select one of the following Action options:
    • Overwrite existing value to replace the existing credit or discount.
    • Adjust existing value to add the amount to the existing credit or discount.
  5. Select one of the following Distribute options:
    • Evenly across line item segments to distribute the credit or discount evenly across all line item segments.
    • Based on total quantity received to apply the credits or discounts based on the total quantity in the segments.
  6. Type any applicable notes in the Notes box.
  7. Type the credit/discount dollar amount or the discount percentage that you want to distribute in the Amount box, and click OK.

    8. The Record Check/Voucher Data dialog appears.

  8. Select Check or Voucher.
  9. If needed, type the check or voucher number in the Number box.
  10. To change the date, type it in the Date box or select it from the calendar.
  11. Click OK to submit your settings.

    12. A message informs you that the action cannot be undone.

  12. Click OK to confirm that you want to distribute the credit or discount.

    13. The following events occur:

    • Credits distributed successfully appears in the status bar.
    • The Charges view of the Invoice workform shows the subtotals for all line item charges and credits in the Charges and Credits box.
    • The Totals tabbed page in each invoice line item segment shows the amount credited or discounted for each segment in the Credits & Discounts column.

    Note:
    In some cases, the amount cannot be distributed evenly among the segments, so you may need to adjust the credits or discounts for an individual segment. For example, the credit is $10.00 and there are 3 segments. The credit that appears in each segment is $3.33, for a total of $9.99. You need to adjust one segment’s credits to $3.34. If you need to adjust the amount of credits or discounts for a segment on a prepaid invoice, you can right-click the segment, and select Adjust Credits. See Adjust invoice line item segment credits and discounts.