Set Up the Subfield 9 Cleanup Utility

Important:
To use the Subfield 9 cleanup utility, a subfield 9 must have been inserted into the tags in order to delete them. See Setting Utility to Delete Bib Tags Marked with Subfield 9 for the conditions under which the $9 is inserted.

To set the Subfield 9 cleanup utility profile:

  1. In the Administration Explorer tree view, expand the System folder.

Note:
The Subfield 9 cleanup utility profile is available only at the system level.

  1. Select Profiles and select the Cataloging tab. See Cataloging Profiles at the System Level.
  2. Select Subfield 9 cleanup utility.

The $9 Cleanup Utility dialog box appears.

Note:
If you want to add another tag to this profile, contact your Polaris Site Manager.

  1. Select the checkbox next to Subfield 9 created more than ______ before the job run date, select a number and select days, months or years to indicate the time period (relative to the date the job was run) for which you want the system to check for the presence of the $9.

Note:
When the tags are marked with a $9, a date is included. This is the date that will be checked when the utility is run.

  1. Select the tags to delete if a $9 is found with a date within the date range you specified.

When you have set up this profile, a nightly SQL job will run unless it is disabled in the SQL server agent. It will check the tags you specified for the presence of a $9, and if it finds this subfield in the tag, it will check the date to determine if it is within the date range you specified.

For example, if you select Subfield 9 created more than 2 months before the job run date, and select 970, the nightly utility will check the 970 tags. If it finds a bibliographic record that has a 970 tag with a $9 and a processed date more than two months before the utility is run, it automatically deletes the 970 tag and all its contents, un-indexes the tag, and adjusts the tag sequence in the bibliographic records. The bibliographic record’s modification date is updated and the transaction is logged.

  1. Click OK.