Delete Bibliographic or Item Records

To delete bibliographic or item records:

1. Use one of the following methods to delete cataloging records:

• To delete a record displayed in a workform, select File, Delete on the workform, or click .

• To delete a record directly from the Find Tool results list, right-click the record, and select Delete from the context menu.

Tip:
After you have deleted all the records within the record set, you can delete the record set.

• To delete cataloging records in a record set, open the record set, choose Edit, Select All, and click  to delete all the records. Or, select specific records, right-click, and select Delete from the context menu.

Tip:
If the record already has a Deleted status, and you delete it again, it will be removed from the database, even if the Retain deleted records profile is set to Yes.

If you are deleting multiple bibliographic or item records, the Multiple Deletion dialog box appears.

2. If you want to delete the records without stopping for warning messages, you can suppress these messages by clearing one or both of the following boxes:

Note:
You must have the required permissions to prevent the warning messages from appearing. See Related Information.

• breakable links - The records with breakable links will be deleted without any warning messages.

• unbreakable links and other stopping conditions - The records with unbreakable links are skipped over and not deleted, but no warning messages appear.

3. Click Yes to delete the selected records.

4.  If the Last Copy Options dialog box appears, select one of the following options:

• Click Delete to delete the record if it does not have unbreakable links or other conditions that prevent deletion.

• Click Suppress From PAC to retain the record but prevent it from appearing in the PAC

• Click Retain to retain the record without changes.

Related Information

Permissions for suppressing warning messages: 

• Suppress warnings for breakable links when deleting multiple bibliographic records: Allow

• Suppress warnings for unbreakable links and other stopping conditions, when deleting multiple bibliographic records: Allow

• Suppress warnings for breakable links when deleting multiple item records: Allow

• Suppress warnings for unbreakable links and other stopping conditions, when deleting multiple item records: Allow

Tip:
The default setting for both parameters is No (prevent deletion of bibs or items that have linked hold requests).

System-level Cataloging parameters that allow or prevent deletion if the records have linked hold requests:

• Bibliographic record delete: Allow if there are holds

• Item record delete: Allow if there are holds

Unbreakable links or conditions that prevent item deletion:

• Item is a parent item with child records linked to it

• Item is checked out

• Item has been shipped to fill a hold request

• Item is linked to a routed serial issue

Unbreakable links or conditions that prevent bib deletion:

• The bib is final and it is linked to final/provisional items

• The bib is deleted and the linked items are deleted

• Linked to serial holdings records

• Linked to purchase order lines with a status of Pending

• Linked to invoice lines with a status of Open

• Linked to issue records

• Linked to subscription records

• Linked to resource records (digital media)

Deletion of ILL requests - When Ill requests are deleted, the bibliographic and item records are deleted unless both the Cataloging profiles Retain deleted bibliographic records and Retain deleted item records are set to Yes.