Create a New Events Import Profile

To create a new events import profile for an import job:

  1. Open the Events Import Manager. See Access the event import profile manager.
  2. Select File > New.

The Event Import Profile New window opens.

Note:
All fields are disabled until you select a Community record.

  1. Click Find to open the Community Record Find Tool.

Tip:
Type of organization is selected in the Limit by box with all types selected in the Values box. If you want to limit by a specific type of organization, click on the types you do not want to limit by so that they are not highlighted, and enter the other search criteria.

  1. Search for and select the community record for which you want to import events.

The organization name and contact information are copied to the Events Import Profile window.

Note:
The Enable Import check box is selected by default.

  1. In the Vendor name box, select the vendor (Evanced events or Plymouth Rocket EventKeeper events).

Note:
If you selected Plymouth Rocket EventKeeper, you must get the Events Feed URL from the Admin page of the EventKeeper. You must also enter the number of days of events to import in EventKeeper.

  1. Get the correctly-formatted URL for the vendor:

If you selected Evanced events in the Vendor name box, add the following string to the end of the hostname base path of your calendar URL: eventsxml.asp?dm=exml&lib=YourLibraryNumber

Tip:
If your library was not assigned a library number, just use the same URL without the library number:
http://host5.evanced.info/libraryname/evanced/ eventsxml.asp?dm=exml

Example:
http://host5.evanced.info/libraryname/evanced/ eventsxml.asp?dm=exml&lib=6

In this example, the hostname is:http://host5.evanced.info, the base path is:/libraryname/evanced/, and the library number is: 6.

If you selected Plymouth Rocket EventKeeper in the Vendor Name box:

  • Contact Plymouth Rocket and request the XML feeds for import into Polaris. Plymouth Rocket confirms the request and creates the feeds.
  • After Plymouth Rocket creates the feeds, log in to Plymouth Rocket, and select Admin Page.
  • On the Admin Page, select Edit Flex Feeds .

The Flex Feed Manager window opens.

  • Click Select next to the feed.

The Flex Feed Editor - Update window opens.

  • Copy the feed URL.
  • If you want to change the maximum number of future events to import, type the numbers in the Max Days and Max Events boxes.
  1. Paste or type the correctly-formatted URL for the vendor in the Events feed URL box.
  2. If you selected Evanced events in the Vendor name box, select the number of days of future events to import in the Import next [X-Number] days of events box in the Polaris Event Import Profile dialog box. The default value is 90, and you can enter up to 9999.
  3. (Optional) In the Event Import Profile window, edit the contact information that was copied from the selected community record. This is the contact information that will be copied to each imported event.
  4. Enter the text for the event registration link in Event registration link text box. This is the link text that will appear with the event in the PAC, for example, Event registration or Event calendar. This is the direct URL to the event in the Evanced or Event Keeper interface.
  1. If the events are located in a specific room, enter the location in the Event location (room or meeting area) box.
  1. Select File > Save.