Add Invoice Lines Using Rapid Receipt

Important:
The printed purchase order contains the purchase order line item ID number that uniquely identifies each line item. If you want to use the Rapid Receipt function, ask your supplier to include this number for each line item on the packing slip/ invoice that comes with the shipment. You can also enter the ISBN or title for each line item, but the matching may not be as exact.

You can create a new blank invoice, and use Rapid Receipt to find the purchase order line item that matches the number on your supplier’s packing slip. When you pull in the information from the purchase order line item, each invoice line item is created automatically, and the line item is also received.

To receive purchase order line items from an invoice:

1. Open the Invoice workform - Line Items view.
2. Select Tools > Rapid Receipt or click on the Invoice workform.
3. Type the purchase order line item ID number in the PO line ID box, type the ISBN or ISSN in the ISBN/ISSN box, or type the title in the Title box.
4. Press ENTER or click Find.

   If there is an exact match, the title details appear under Confirm PO Line.

5. Click Save/Next.

   The invoice line item is added and the purchase order line item is updated to Received in one step.

6. Enter the next PO line ID on the Rapid Receipt dialog box.

   The invoice line item is added and the purchase order line item is updated to Received in one step. For more information, see Use Rapid Receipt to receive line items from an invoice.

The Rapid Receipt dialog box appears.