View Fund Transactions

When you release or cancel a purchase order, pay an invoice, transfer money, undo payment for an invoice, or enter a credit, the transaction is automatically recorded in the fund record. For an order using a regular fund, an encumbrance is posted when the purchase order is released, and an expenditure is posted when the invoice is paid. If the fund type is Deposit Account, an expenditure transaction is posted when the purchase order is released.

If you cancel purchase orders, purchase order line items, or segments, the transactions are posted as disencumbrances (if the purchase order is not paid) or unexpend transactions (if the order was paid). When you cancel a paid purchase order, purchase order line item, or segment that uses a deposit account A deposit account is an account with a vendor that allows customers to pay all or a portion of the estimated annual billing in advance. Depending on the amount prepaid, the typical discount is from 1.5% to 4.5% more than with a regular plan, where invoices are paid after the receipt of titles., the transaction is posted as a credit.

Tip:
Press CTRL+SHIFT+A on the Fund workform to load all the fund transactions into the record. Scroll to see more transactions.

To view fund transactions:

  1. Open the Fund workform.

    The Fund workform - General view displays the transactions.

  2. Click a column header to sort the list of the transactions.

    The transactions are sorted according to the column heading you selected.

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