Authority Record Validation and Duplicate Checking

When you save an authority record, Leap does the following:

Verifies that the record contains both a Leader and an 008 control field. See Leader and 008 Verification.
Performs record validation (if automatic MARC validation is enabled). See Authority Record Validation.
Performs duplicate detection. See Authority Record Duplicate Detection.

Leader and 008 Verification

Both a Leader and an 008 control field are required to save an authority record, even if your library has disabled all other MARC record validation.

If you attempt to save a record that lacks a Leader or an 008 field, Leap prompts you to add the missing field(s).

Authority Record Validation

If automatic MARC validation is enabled, Leap performs the record validation specified in your library's MARC Validation: Authority profile. For more information on enabling or configuring MARC validation, search for "Administering MARC Validation and Display" in the Polaris staff client help.

If record validation determines that required tags are missing when you attempt to save a record, Leap prompts you to add the required tag(s). If record validation determines that there are other validation errors, Leap displays the validation errors and prompts you to do one of the following:

Select CONTINUE to save the record despite the validation errors.
Select CANCEL to stop saving and return to editing the record.

If you return to editing a record with validation errors, Leap displays a MARC Validation Results sidebar that lists the validation errors.

Authority record MARC Validation Results sidebar

You can edit the record and then select VALIDATE & SAVE to perform validation again and attempt to save the record.

Authority Record Duplicate Detection

Leap identifies potential duplicate records based on the rules your library has configured in the Authority Deduplication table. For more information, search for "Managing Duplicate MARC Records" in the Polaris staff client help.

If duplicate detection identifies possible duplicate records when you save an authority record, Leap displays duplicate detection results.

You can do one of the following:

Save the record. To do this, select CONTINUE.
Replace one or more duplicate records with the record you are saving. To do this, select one or more records in the Record(s) to Replace list, and select REPLACE.

Leap deletes the selected records and saves the authority record that will be retained.
Stop saving and return to editing the record. To do this, select CANCEL.